WG4 Workshop: Completing editorial work on the "Guideline for long-term preservation and archiving of data products from scientific collections facilities" in Munich

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In the light of the rapid development of IT technology and data science, data long-term archiving and preservation(LTA), as well as long-term availability under FAIR principles are important topics for every data producer and data provider in the bio- and geodiversity communities. COST MOBILISE WG4 is treating these issues by assessing current standards and strategies for data archiving and suggesting efficient and practical strategies for different kinds of taxonomic facilities and similar organisations/ institutions/ museums storing physical natural science collections and now producing related digital objects and digital object collections. Within the last years MOBILISE has addressed the topic of functional preservation (not bit-only preservation) in several workshops and (online) meetings.

Finally the core team of MOBILISE WG4 will adapt where possible, the required standards and guidelines for data archiving and long-term preservation, e.g., the Open Archival Information System (OAIS) ISO Standard. The approach will link the newly evolving LTA concepts at taxonomic facilities to the work of existing LTA organisations, projects and networks. This is done together with existing European and international communities and expertise as well as with existing generalised concepts and standards. On the other side, a focus is set on scientific collection-specific data types and dynamic datasets. The designed guideline will give messages and best practices for LTA.

With 2023, the COST MOBILISE Working Group 4 has more than 40 members. The members below were invited to enlarge the Archiving guideline editorial core team installed in 2020. They will meet at January 12th to 13th, 2023 (several of them also at 14th) in Munich with the goal to finalize the Archiving guideline and send the manuscript draft version for publication latest in February.

Time, Event location

  • January 12th to January 14th, 2022
  • Local contact person: Dr. Dagmar Triebel, Tel. 089/17861252, email: triebel@snsb.de, Menzinger Str. 67, 2nd floor, Room 232.


Thursday 12/01/2023

08.30-09.00 welcome

09.00-10.00 review of the current status of the LTA guideline manuscript, organisation of work

10.00-12.30 editorial work in manuscript (single chapters)

12.30-14.30 lunch, Bavarian style (Metzgerwirt)

14.30-16.00 editorial work

16.00-16.30 discussion with coffee break

16.30-18.30 editorial work

19.00-xx dinner, Indian style (Ekam)

Friday 13/01/2023

08.30-09.00 welcome, regional view (Bavaria) on challenges of long-term archiving of data products from taxonomic facilities

09.00-10.00 review of last day progress, organisation of work

10.00-12.30 editorial work

12.30-14.30 lunch, Greek style (Poseidon)

14.30-16.00 editorial work

16.00-16.30 discussion with coffee break

16.30-18.30 editorial work, perspectives and time-line

19.00-xx dinner, Bavarian style (Hirschgarten)

Saturday 14/01/2023

09.00-12.30 editorial work in manuscript (last steps, design decisions)

12.30-13.30 lunch, Café in the Botanical Garden

13.30-16.30 editorial work

Invited WG4 members

last name first name email address country, affiliation affiliation to collection domain, EU and international projects and CETAF working groups relevant field of expertise
Archambeau* Anne-Sophie anne-sophie.archambeau@mnhn.fr France, MNHN-UMS GBIF, GBIF France collection and data processing, data archiving GBIF, see http://www.gbif.fr/page/infos/lequipe-du-gbif-france, 21+
Bingert* Sven sven.bingert@gwdg.de Germany, GWDG FAIRCORE4EOSC, RD-Alliance library and data archiving, schemas and standards, W+, 21+, 23+S
Chikalanov* Alexander ctmdevelopment@yahoo.com Bulgaria, ULSIT library and data processing, semantic web, MC, S+, W+, 21+, 23+S
Kahila Bar-Gal* Gila gila.kahila@mail.huji.ac.il Israel, NNHC CETAF secretary and Scientific Research Group  collection and data processing, bioinformatics in research, MC, S+, W+, 21+
Struck Torsten t.h.struck@nhm.uio.no Norway, UiO-NHM collection and data processing, big data storage and archiving, bioinformatics in research, MC, S+, W+
Triebel Dagmar triebel@snsb.de Germany, SNSB CETAF ISTC and working groups, DISSCo, GBIF Germany collection and data processing, schemas and standards, data archiving GBIF, MC, S+, W+, 21+
Weibulat Tanja weibulat@snsb.de Germany, SNSB NFDI, GBIF Germany collection and data processing, big data storage and archiving, 21+

The 3-day face-to-face workshop will include the re-embursement of costs to 5 invited participants (indicated by asteriks). The reimbursement will include transport, accomodation and daily allowance, according to the COST rules.

Hotel nearby

Hotel Amalienburg,

room for single person for 75-85 Euro per night

Please book it for yourself within the next days.

Booking code: COST, Botanische Staatssammlung

Back to Working Group WG4

Back to WG4 Workshop "Data storage and archiving strategies" in Sofia (NMNHS), (March 2019)

Back to WG4 Workshop "Towards a documentation and guideline" in Warsaw, (February 2020)

Back to WG4 Workshop: Towards publishing a "Guideline for long-term preservation and archiving of data products from scientific collections facilities", online event (June 2021)

Back to MOBILISE website

Useful links and materials