WG4 Workshop: Towards publishing a "Guideline for long-term preservation and archiving of data products from scientific collections facilities"
The event is based on results of the events in Sofia 2019 and Warsaw 2020 and continues the work done by an Archiving guideline editorial team in 2020 to 2021, see Minutes. The participants will specify the view on the topic in relation to current European infrastructure projects. They will continue to comment the text of the document "Guideline for long-term preservation and archiving of data products from scientific collections facilities" by their own expertise. The registered persons are either WG 4 members, MC members or additonal invited experts. They all will work together to improuve existing core messages, add further core messages and give recommendations to make the guideline ready to be published and linked as COST MOBILISE output in the Knowledge Base of DiSSCo and DiSSCo-linked projects. The objectives are to bring expertise together and finally have a published guideline for stakeholders in the collection facilities to increase expertise in standard data archiving processes for specimen- and collection-related data products.
Venue
Wednesday, June 16th, 2021
This workshop of CA17106 MOBILISE Working Group 4 is hosted in Zoom by the Natural History Museum of Crete, Heraklion, Greece.
In parallel, it is part of the 3rd all-hands Meeting of the MOBILISE COST Action. The all-hand Meeting at June 17th is described here with Agenda here.
Participants got an official invitation via the EU COST Office, Bruxelles.
The local host is represented by Katerina Voreadou (voreadou@gmail.com) and Vasilis Gerovasileiou.
Mil de Reus and Tanja Weibulat are acting as co-moderators.
Agenda, Time Slots Overview and Presentations
Start 14:00 CEST
14:00 - 14:15 Welcome and meeting introduction by the host and conveners, presentation of the Agenda (Katerina Voreadou, Gila Kahila Bar-Gal)
14:15 - 14:30 Keynote 1: One size fits all? Current strategies of digital preservation provided by National Archives of the Czech Republic (Zbyšek Stodůlka; Recording: 0.12.00)
14:30 - 14:45 Keynote 2: SODHA: Social Sciences and Digital Humanities Archive: From valorization to long time preservation (Johan Van Der Eycken; Recording: 0.31.30)
14:45 - 15:00 Introduction to the guideline concept (Tanja Weibulat; Recording: 0.52.00)
15:00 - 15:30 Discussion round 1: Guideline Messages from Chapter 1 + 3 (Sven Bingert; Recording: 1.03.00)
Coffee Break
15:45 - 16:15 Discussion round 2: Guideline Messages from Chapter 4 (Dragan Ivanovic; Recording: 1.40.00)
16:15 - 16:30 Summarising the results from the discussions (Dagmar Triebel, all)
16:30 - 16:45 Keynote 3: In Order to Archive: Converging Understanding with Need (Deborah Paul; Recording: 2.00.00)
16:45 - 17:00 Next steps and upcoming meetings (Dagmar Triebel)
- The discussion rounds focus on the Guideline Messages. Are those understandable, relevant, and applicable. What guideline message is eventually missing.
- For a first listing of participants and discussion notes we use: https://pad.gwdg.de/wg4-workshop-20210616 (S.B., D.I. and all workshop participants)
Participants
Conveners: Gila Kahila Bar-Gal and Dagmar Triebel
The list was updated at June 17th. ZOOM indicated that there were up to 41 persons present, some who agreed to participate where not present, others who had not agreed were present. There were 13 participants from the WG4 group. Participants came from 24 countries.
| last name | first name | email address | country, affiliation | notes |
|---|---|---|---|---|
| Addink | Wouter | wouter.addink@naturalis.nl | The Netherlands, Naturalis | MC, WG3 co-convener |
| Agosti | Donat | agosti@amnh.org | Switzerland, Plazi | WG4, MC |
| Alvarez Dorda | Beatriz | balvarez@mncn.csic.es | Spain, CSIC and MNCN | WG4 |
| Alves | Maria Judite | mjalves@museus.ulisboa.pt | Portugal, ULISBOA | MC |
| Archambeau | Anne-Sophie | anne-sophie.archambeau@mnhn.fr | France, MNHN-UMS | WG4 |
| Ariño | Arturo H. | artarip@unav.es | Spain, MDC-UNAV | MC |
| Bartolozzi | Luca | luca.bartolozzi@unifi.it | Italy, SMA-UNIFI | MC |
| Bingert | Sven | sven.bingert@gwdg.de | Germany, GWDG | WG4 editorial team |
| Chikalanov | Alexander | ctmdevelopment@yahoo.com | Bulgaria, ULSIT | WG4, MC-S |
| Frick | Holger | holger.frick@bs.ch | Switzerland, SwissCollNet | MC |
| Gagnier | Pierre-Yves | pierre-yves.gagnier@mnhn.fr | France, MNHN | WG4, MC-S |
| Gajdos Kljusuric | Jasenka | jgajdos@pbf.hr | Croatia, University of Zagreb | MC |
| Georgiev | Boyko | bbg@ecolab.bas.bg | Bulgaria, University of Sofia | MC |
| Gerovasileiou | Vasilis | vgerovas@hcmr.gr | Greece, HCMR | MC |
| Gueorguiev | Borislav | gueorguiev@nmnhs.com | Bulgaria, NMNHS | MC |
| Grobe | Peter | p.grobe@leibniz-zfmk.de | Germany, ZFMK | WG4 |
| Hardisty | Alex | hardistyar@cardiff.ac.uk | United Kingdom, Cardiff University | WG4 |
| Haston | Elspeth | ehaston@rbge.org.uk | United Kingdom, RBGE | MC, WG2 co-convener |
| Ivanovic | Dragan | dragan.ivanovic@uns.ac.rs | Serbia, UNS | WG4 editorial team |
| Kahila Bar-Gal | Gila | gila.kahila@mail.huji.ac.il | Israel, NNHC | WG4 editorial team, MC |
| Kelleher | Colin | colin.kelleher@opw.ie | Ireland, BG OPW | MC |
| Marcer | Arnald | arnald.marcer@uab.cat | Spain, CREAF | MC-S, WG2 co-convener |
| Marhold | Karol | karol.marhold@savba.sk | Slovakia, SAV | MC, STSM |
| Mergen | Patricia | patricia.mergen@plantentuinmeise.be | Belgium, MBG | MC-S, WG1 co-convener |
| Mitic | Bozena | bozena.mitic@biol.pmf.hr | Croatia, University of Zagreb | MC |
| Neuman | Shoshana | Shoshana.Neuman@biu.ac.il | Israel, BIU | WG4, MC |
| Paul | Deborah | dlpaul@illinois.edu | United States, Illinois INHS | keynote |
| Per | Esra | esraper@gazi.edu.tr | Turkey, Gazi University | MC |
| Pettersson | Lars | lars.pettersson@biol.lu.se | Sweden, Lund University | MC |
| Philipps | Sarah | sarah.phillips@kew.org | U.K., Kew | MC |
| Ristevski | Blagoj | blagoj.ristevski@uklo.edu.mk | North Macedonia | MC |
| Sailer | Robert | robert.sailer@nhm-wien.ac.at | Austria, NHM | substitute for Heimo Rainer, MC |
| Santos | Joaquim | joaquim.santos@uc.pt | Portugal, UC | (MC), WG2 co-convener |
| Stanley | Ed | elstanley@flmnh.ufl.edu | United States, Florida | - |
| Stodůlka | Zbyšek | Zbysek.Stodulka@nacr.cz | Czech Republic, NACR | keynote |
| Triebel | Dagmar | triebel@snsb.de | Germany, SNSB | WG4 editorial team, MC |
| Tykarski | Piotr | ptyk@biol.uw.edu.pl | Poland, University of Warslaw | MC |
| Van Der Eycken | Johan | johan.vandereycken@arch.be | Belgium, ARCH | keynote |
| Voreadou | Catherina | voreadou@nhmc.uoc.gr | Greece, NHMC | MC, meeting host |
| Vrenozi | Blerina | blerina.vrenozi@fshn.edu.al | Albania, UNITIR | MC |
| Weibulat | Tanja | weibulat@snsb.de | Germany, SNSB and GFBio e.V. | WG4 editorial team |
Back to Working Group WG4
Back to WG4 Workshop "Data storage and archiving strategies" in Sofia (NMNHS), (March 2019)
Back to WG4 Workshop "Towards a documentation and guideline" in Warsaw, (February 2020)
Back to WG4 Workshop: Completing editorial work on the "Guideline for long-term preservation and archiving of data products from scientific collections facilities" in Munich, (January 2023)
Back to MOBILISE website
