WG4 Workshop "Data storage and archiving strategies: Towards a documentation and guideline" in Warsaw
The event will continue to (a) describing two or three best practice archiving solutions and (b) start to write text fragments for a common guideline on archiving digital specimens and digital collections. This will include how to realise archiving procedures in different types of organisations and consortia. The registered participants are WG 4 members and will work on Google Docs linked here.
Contents
Agenda, Time Slots Overview and Presentations
--> Details of agenda and text fragments see here
Monday 10/02/2020
13.30-15.00 Plenary (intro-scope)
WG4 Conveners: COST MOBILISE WG4 Workshop Warsaw: Key Objectives
15.00-15.30 Coffee break
15.30-17.00 WG4 workshop (slot 1)
WG4 Conveners: COST MOBILISE WG4 Workshop Warsaw: Materials for Discussion
Tuesday 11/02/2020
08.15-08.30 Welcome coffee
09.00-10.30 WG4 workshop (slot 2)
- GWDG: Institution for archiving (Sven Bingert)
- GFBio: Consortium with partners for archiving (Tanja Weibulat; Dagmar Triebel in replacement)
- Archiving workflow, tools and standards used at Paris for 10 000 000 images (Pierre-Yves Gagnier)
- FAIRness in archiving digital objects (Dragan Ivanovic)
- Certification of repositories with archiving processes (Peter Grobe)
- EOSC and archiving (Boro Jakimovski)
- Digitisation of health records of the whole Israeli population (for many years back): Referring to benefits, costs and ethical issues (Shoshana Neuman)
- BioGIS project (Eyal Ben-Hur)
10.30-11.00 Coffee break
11.00-12.30 WG4 workshop (slot 3)
partly working in groups to create text fragments, for the assignment of group members see list of participants below
- Group 1: Archiving guideline: General topics
12.30-13.30 Lunch
13.30-15.00 WG4 workshop (slot 4)
- continuation of working in groups
15.00-15.30 Coffee break
15.30-17.00 WG4 workshop (slot 5)
- group 1-3 working together
Wednesday 12/02/2020
08.15-08.30 Welcome coffee
09.00-10.30 WG4 workshop (slot 6)
- internal summarizing, joint work on WG4 report
10.30-11.00 Coffee break
11.00-12.30 Plenary (results-discussion)
- COST-MOBILISE WG4 Workshop Warsaw Results: Rapporteur´s Report (Torsten Struck), 2020-02-12
Participants
Conveners: Gila Kahila Bar-Gal and Dagmar Triebel
| last name | first name | email address | country, affiliation | notes |
|---|---|---|---|---|
| Alvarez Dorda | Beatriz | balvarez@mncn.csic.es | Spain, CSIC and MNCN | group "Functional topics" |
| Ben-Hur | Eyal | eyal.ben-hur@mail.huji.ac.il | Israel, HUJI | group "Best practices" |
| Bingert | Sven | sven.bingert@gwdg.de | Germany, GWDG | group "Best practices", editorial team |
| Caviere | Fabien | fabien.caviere@mnhn.fr | France,MNHN-UMS | group "General topics" |
| Chikalanov | Alexander | ctmdevelopment@yahoo.com | Bulgaria, ULSIT | group "Best practices" |
| Gagnier | Pierre-Yves | pierre-yves.gagnier@mnhn.fr | France, MNHN | group "Functional topics" |
| Grobe | Peter | p.grobe@leibniz-zfmk.de | Germany, ZFMK | group "Best practices" |
| Ivanovic | Dragan | dragan.ivanovic@uns.ac.rs | Serbia, UNS | group "Functional topics"; editorial team |
| Jakimovski | Boro | boro.jakimovski@finki.ukim.mk | Macedonia, UKIM | group "General topics" |
| Kahila Bar-Gal | Gila | gila.kahila@mail.huji.ac.il | Israel, NNHC | group "General topics", editorial team |
| Neuman | Shoshana | Shoshana.Neuman@biu.ac.il | Israel, BIU | group "Best practices" |
| Struck | Torsten | t.h.struck@nhm.uio.no | Norway, UiO-NHM | group "General topics", rapporteur |
| Triebel | Dagmar | triebel@snsb.de | Germany, SNSB | group "Functional topics", editorial team |
Summarizing
Our guideline will be primarily for collection curators/ researchers, collection managers, collections directors and local IT staff at European NHMs to inform them about the topic "Archiving" (a) as a basic infrastructure service to be organised by their own local organisations, e.g. together with their national government, (b) as IT service provided by local, national or European IT infrastructure providers like CINES, Zenodo and in future EOSC and (c) as service offered - to a certain degree - by domain-specific consortia like DISSCo. (b) and (c) is for archiving information packages (digital objects) as far as provided under open access licences?
see also COST-MOBILISE WG4 Workshop Warsaw Results: Rapporteur´s Report (Torsten Struck), 2020-02-12
Editorial team for consolidated first version of the guideline: Sven Bingert, Dragan Ivanovic, Gila Kahila Bar-Gal, Dagmar Triebel
Materials
Definitions of core terms in the data archiving context
COST-MOBILISE-MC-Meeting-Warsaw-WG4-planning-Y3
COST-MOBILISE-MC-Meeting-Warsaw-WG4-results-Y2
Back to Working Group WG4
Back to WG4 Workshop "Data storage and archiving strategies" in Sofia (NMNHS)
Back to MOBILISE website
The dinner in the Old Town 11 Feb., 19.00
We will have to split into two groups.
The restaurants are close, offering the unified menu with a guarantee of 20 EUR price, including a coffee/tea. Everyone willing to join is kindly asked to make a choice of the options given below BEFORE the Monday Plenary Session (we have to pass the order to the restaurant).
https://www.restauracjastolica.com ("The Capital" Restaurant, Stolica)
https://www.gospodakwiatypolskie.com ("Polish Flowers" Inn)
In order to not to exceed the capacity of the restaurants, we will divide into a group of WG1, WG2 and WG3 who will go to restaurant Gospoda Kwiaty Polskie and a group of WG4, WG5, WG6 who will go to restaurant Stolica. Both restaurants serve the same options and are very near to each other. The selection that you made in the registration form will cost a total amount of € 20.
The suggestion is for people to take the buses 128 or 175 and go to the end stop Plac Piłsudskiego.
Then go by foot to the restaurants: https://drive.google.com/open?id=1CZVBrU8_w6P6iNndJA0SEdf2Nd3mkUll&usp=sharing
Otherwise you will have to change lines and reach the bus stop Plac Zamkowy (castle square) or the bus stop Kapitulna.
For those using smart apps there is a great app called "jakdojade" (and a website https://jakdojade.pl) covering the whole public transport in Warsaw.
We should be there at 19.00.
Venue
The Workshop will be held in Warsaw, February 10th to 12th 2020.
For overview see Mobilise meeting in Warsaw.
It will be hosted by the Faculty of Biology, University of Warsaw (CNBCh-UW).
Location:
University of Warsaw
Biological and Chemical Research Centre
Żwirki i Wigury 101
02-089 Warsaw
host: Piotr Tykarski: ptyk@biol.uw.edu.pl
MOBILISE Administrator: Mil de Reus: mil.dereus@naturalis.nl
The meetings are planned in the following meeting rooms:
Website of CNBCh (the venue) with rooms: CNBCh: English version; CNBCh: Polish version
- Plenary, MC3 and WG1-3 in Aula C ("Hol przy Auli C")
- Monday: WG 2, WG 4, WG 5, WG 6 - in rooms 107.R, 0.109, 0.36, 5.02 Attention! New room numbers!
- Tuesday to Wednesday: WG 2, WG 4, WG 5, WG 6 - in rooms 0.36, 0.37, 0.38, 0.117
- Lunch breaks at Tuesday and Wednesday in room 0.03, same building as the meeting rooms
On Monday there will be some light lunch for those who are traveling Monday morning and are not able to have lunch before coming over to the meeting venue.
Recommended hotels:
Attention: COST Office will refund up to 80 € per night!
Closer to the city centre:
or on the airport side but close to the venue:
- Centrum Konferencyjne PAN (Guest Rooms of the Polish Academy of Science)
or closer to the airport:
Back to Working Group WG4
Back to WG4 Workshop "Data storage and archiving strategies" in Sofia (NMNHS), (March 2019)
Back to WG4 Workshop: Towards publishing a "Guideline for long-term preservation and archiving of data products from scientific collections facilities", online event (June 2021)
Back to Back to WG4 Workshop: Completing editorial work on the "Guideline for long-term preservation and archiving of data products from scientific collections facilities" in Munich, (January 2023)
Back to MOBILISE website
