View source for WG4 Workshop "Data storage and archiving strategies" in Sofia (NMNHS)

''The event will focus on identifying some general strategies in the '''long-term storage and archiving of object data and assigned multimedia files'''. This include the discussion on technical and content standards as well as specific conditions which might arise by legal and administrative requirements. We will address approaches of storage and archiving solutions as realised in large and small collections, and discuss the archiving systems of various national and European collection data networks and hosting agencies. The relations to major European open science and research data infrastructures is another issue. This kick-off workshop will provide a guide for the following activities of WG 4 within the next 2-3 years. COST will take over your travel and accommodation cost for invited participants.''

==Venue==

The Workshop will be held in '''Sofia, Bulgaria from 12th to 13th of March 2019'''. It will be hosted by the Institute of Biodiversity and Ecosystem Research and the [http://www.nmnhs.com/ National Museum of Natural History - Sofia], both units of the Bulgarian Academy of Sciences.

Location:

Bulgarian Academy of Sciences - Campus 1, [http://hotel-of-bulgarian-academy-of-sciences.cityhotelssofia.com/en/ Hotel of Bulgarian Academy of Sciences] '''(HBAS)''', 50 Shipchenski Prohod Street, 1113 Sofia

and

Bulgarian Academy of Sciences - Campus 1, Institute of Mechanics '''(IM)''' (Block 4), Acad. G. Bonchev Street, 1113 Sofia

Registration desk, plenaries, lunch and cocktail (dinner) at '''HBAS''', WG meeting rooms are in both buildings, i.e. '''HBAS''' and '''IM''' (at 200 m from one another).

Local organisator: Boyko Georgiev (boyko_georgiev@yahoo.com)

[https://species-id.net/o/media/5/59/Logistics_MOBILISE_All_hands_meeting_%28Sofia_12-15_March_2019%29.pdf  Info on transport and accommodation as pdf]

==Agenda==

===Tuesday 12/03/2019===

12.30-13.30	Lunch		
	
13.30-15.00	Plenary (intro-scope)

15.00-15.30	Coffee break	
		
15.30-17.00	WG4 workshop  "Long-term data storage and data archiving strategies" [[1: Introduction and definitions, scope of the workshop]] (discussion lead team and presentations: G. Kahila Bar-Gal, P. Braun, N. Cazenave, P. Grobe)

===Wednesday 13/03/2019===

08.15-08.30	Welcome coffee		
	
08.30-10.30	WG4 workshop  "Long-term data storage and data archiving strategies" [[2: Standards, standardisation, formats and norms]] (discussion lead team and presentations: L. Bechard, A. Chikalanov, D. Triebel, P. Wieder)

10.30-11.00	Coffee break		
	
11.00-12.30	WG4 workshop  "Long-term data storage and data archiving strategies" [[3: Large amount of data, archiving challenges]] (discussion lead team and presentations: B. Declercq, P. Gagnier, P. Grobe, T. Struck)

12.30-13.30	Lunch	
		
13.30-15.00	WG4 workshop "Long-term data storage and data archiving strategies" [[4: Summary and perspectives, report]] (discussion lead team and presentations: H. Goodson, G. Kahila Bar-Gal, D. Triebel)

15.00-15.30	Coffee break		
	
15.30-17.00	Plenary (results-discussion)

==Participants==

''Convenors: Gila Kahila Bar-Gal and Dagmar Triebel''

{|border=1 cellpadding="5" style="margin:1em 1em 1em 0; background:#FFFFFF;border:1px #AAA solid; border-collapse:collapse; empty-cells:show;"
|-style="text-align:left; background:#D3D3D3;"
! last name
! first name
! email address
! country, affiliation
! notes
|- 
|Alvarez Dorda|| Beatriz ||balvarez@mncn.csic.es||Spain, [http://www.csic.es/ CSIC] and [http://www.mncn.csic.es/ MNCN]||
|- style="background:#F5F5F5;"
|Bechard|| Lorène ||bechard@cines.fr|| France, [https://www.cines.fr/ CINES]||
|-
|Braun|| Paul ||paul.braun@mnhn.lu|| Luxemburg, [https://www.mnhn.lu/de/ MNHN]||
|- style="background:#F5F5F5;"
|Cazenave|| Nicolas ||cazenave@cines.fr|| France,[https://www.cines.fr/ CINES]||
|- 
|Chikalanov|| Alexander ||ctmdevelopment@yahoo.com|| Bulgaria, [https://www.unibit.bg/en ULSIT]||
|- style="background:#F5F5F5;"
|Declercq||Brecht||brecht.declercq@viaa.be|| Belgium, [https://viaa.be/en VIAA]||
|- 
|Gagnier||Pierre-Yves ||pierre-yves.gagnier@mnhn.fr|| France, [https://www.mnhn.fr/ MNHN]||
|- style="background:#F5F5F5;"
|Goodson|| Hilary ||hilary.goodson@egi.eu||Netherlands, [https://www.egi.eu/ EGI]||
|- 
|Grobe|| Peter ||p.grobe@leibniz-zfmk.de||Germany, [https://www.zfmk.de/en ZFMK]||
|- style="background:#F5F5F5;"
|Kahila Bar-Gal|| Gila ||gila.kahila@mail.huji.ac.il||Israel, [http://nnhc.huji.ac.il/?lang=en NNHC]||
|-
|Rey Fraile|| Isabel ||isabel.rey@csic.es||Spain, [http://www.csic.es/ CSIC] and [http://www.mncn.csic.es/ MNCN]||
|- style="background:#F5F5F5;"
|Struck|| Torsten ||t.h.struck@nhm.uio.no||Norway, [https://www.nhm.uio.no/english/ UiO-NHM]||
|- 
|Triebel|| Dagmar ||triebel@snsb.de||Germany, [https://www.snsb.de/index.php/en/ SNSB]||
|- style="background:#F5F5F5;"
|Wieder|| Philipp ||philipp.wieder@gwdg.de||Germany, [https://www.gwdg.de/ GWDG]||
|}

== Presentations (sorted by authors)==

* [https://species-id.net/o/media/a/aa/COSTmobilize_Sofia_2019-03-12.pdf Long term preservation at CINES] (Lorène Béchard)

* [https://species-id.net/o/media/e/e6/WG4_Storage.pdf Architectural Proposal for Big Data storage] (Alexandre Chikalanov, Mariyana Lyubenova)

* [https://species-id.net/o/media/a/a9/WG4_Ontologies.pdf Application of Ontologies and Semantic Web for Facilitation of Ecology Data Formal Definition] (Alexandre Chikalanov, Mariyana Lyubenova)

* [https://species-id.net/o/media/d/db/DECLERCQ_Long_term_sustainable_archiving_of_multimedia_files.pdf Long term sustainable archiving of multimedia files] (Brecht Declercq)

* [https://species-id.net/o/media/7/7c/Archive_Paris_Museum.pdf Paris Muséum :A case study] (Pierre-Yves Gagnier)

* [https://species-id.net/o/media/2/24/ArchivingGrobeIII.pdf Preserving Authenticity and Intelligibility of Digital Collection Objects] (Peter Grobe)

* [https://species-id.net/o/media/f/fa/WG4_Workshop-introduction-and_scope.pdf Introduction, scope of the workshop] (Gila Kahila Bar-Gal, Paul Braun, Nicolas Cazenave, Peter Grobe)

* [https://species-id.net/o/media/6/6a/WG4_Workshop-archiving-terms-definitions-and-OAIS.pdf Archiving terms and definitions] (Gila Kahila Bar-Gal, Dagmar Triebel)

* [https://species-id.net/o/media/6/67/Genomics_Struck2019.pdf Sequencing platforms] (Torsten Hugo Struck)

* [https://species-id.net/o/media/8/89/20190313_WG4_LTA_Standards_small.pdf Long-Term Archiving Standards and Best Practices] (Philipp Wieder)


* [https://species-id.net/o/media/4/4c/MOBILISE-WG4-Workshop_Communication_1.pdf COST Mobilise WG 4 Members and future communication; planned activities in Y2 - after Sofia] (Gila Kahila Bar-Gal, Dagmar Triebel) (not presented because of time constraints)

==Video on YouTube==

* Digital Preservation Team cartoon: [https://www.youtube.com/watch?v=pbBa6Oam7-w Digital Preservation and Nuclear Disaster]

== Summarizing ==

*[https://species-id.net/o/media/3/3a/WG4_-_Data_storage_and_archiving_strategies.pdf Hilary Goodson: Reporting on the WG 4 workshop "archiving strategies"], held at the meeting plenary session, Sofia, 2019-03-13

*[https://docs.google.com/document/d/1RcoV9sK_nIjjd6b7y2Y3EIUNeRRrv8Cpkr9StOgnXcU/edit#heading=h.tru8x2ex41zi Towards a report and first steps to a later guideline] '''(outdated and closed)'''

*[https://species-id.net/o/media/7/7b/WORKING_GROUPS_REPORT_WG4_fin.pdf Official Workshop Report]

== Materials ==

[[Useful links and materials]]

[[Definitions of core terms in the data archiving context]]

----

Back to [[Working Group WG4]]

Back to [[WG4_Workshop_"Data_storage_and_archiving_strategies:_Towards_a_documentation_and_guideline"_in_Warsaw|WG4 Workshop "Towards a documentation and guideline" in Warsaw]]

Back to [[WG4 Workshop: Towards publishing a "Guideline for long-term preservation and archiving of data products from scientific collections facilities"]], '''online event''' (June 2021)

Back to [http://www.mobilise-action.eu MOBILISE website]