Definitions of core terms in the data archiving context

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DRAFT GLOSSARY

Data archive or data library or data repository


Data archiving

  • Definition: is the process of moving data that is no longer actively used to a separate storage device for long-term retention. Archive data consists of older data that remains important to the organization or must be retained for future reference or regulatory compliance reasons. Data archives are indexed and have search capabilities, so files can be located and retrieved.... (see https://searchdatabackup.techtarget.com/definition/data-archiving)

Bit (level) or bitstream preservation

Bit (level) preservation processes and strategies

File format

  • Definition: A file format is a standard way that information is encoded for storage in a computer file. It specifies how bits are used to encode information in a digital storage medium. File formats may be either proprietary or free and may be either unpublished or open. (see https://en.wikipedia.org/wiki/File_format)

Archive formats and archive files

Archivable file formats

  • Definition: **** (Examples in the collection domain: TXT UTF-8, ODS 1.2, XSD (XML based), SIARD (XML based), TIFF, WAV, PDF 1.7; see https://facile.cines.fr/).

Long-term archive format readability

  • Definition:

Logical (functional) preservation, (format preservation, active preservation)

Processes for functional (logical) preservation

  • Definition:****

Archive content integrity

  • Definition:

Archiving software

  • Definition: software or pieces of software which extract data products from software systems and preserve them in the applicable archiving formats and tools which are archiving binary objects

Research data archiving


Open Archival Information System

  • Definition: An Open Archival Information System (or OAIS) is an archive, consisting of an organization of people and systems, that has accepted the responsibility to preserve information and make it available for a Designated Community. The OAIS model can be applied to various archives, e.g., “open access, closed, restricted, “dark,” or proprietary. (see https://en.wikipedia.org/wiki/Open_Archival_Information_System)

OAIS terms

  • Definition:

Archival Information Package (AIP)

  • Definition:

Long-term data storage

  • Definition:

Data backuping

  • Definition:

Digitisation (see efforts of CETAF Digitisation Working Group, e.g., https://species-id.net/o/media/c/c8/Digitisation_definitions_for_collections.pdf)

  • Definition:

Digital object

  • Definition:

Archival of multimedia objects

Archival of text documents

Archival of relational databases


Preservation strategies http://www.paradigm.ac.uk/workbook/preservation-strategies/selecting-strategy.html

Migration

Emulation




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Back to WG4 Workshop "Data storage and archiving strategies" in Sofia (NMNHS)


see also Useful links and materials